Purchase Requisition Form
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The Form shall be raised by the Warehouse Officer (in his absence, the Warehouse Supervisor). The Form shall contain clear description of the product (thought product specifications given by the Packaging Materials Supplier), quantity, unit price, supplier, total purchase cost and the delivery date expected.
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*Purchases exceeding $2,000 or Case-On-Delivery purchase shall be approved by the Department Head of Finance & MIS.

The approvi9ng person shall be responsible for reviewing the correctness and completeness of the Purchase Requisition Form raised.
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1st copy (original)  - Supplier
2nd copy                 - Requisitor's Department
3rd copy                  - Finance

Note: The Finance copy shall be retained by the Operations Manager or his junior secretary. Upon receiving the invoice from the packaging Materials Supplier for the materials purchased, the invoice and Purchase Requisition Form shall be sent to the Warehouse Officer for verification and signature. Afterwhich, the Operations Manager shall then approve (by signing) and send both copies to Finance for payment purposes.
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Note: In the event when an amendment or cancellation of a requisition 
          that has been raised and sent to the supplier, the Warehouse 
          Officer shall inform the supplier of the amendment of cancellation 
          by phone and follow-up with a superceeding Purchase Requisition 
          form or letter/telefax and have this acknowledged/approved by the 
          person who approved the original requisition.
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1. Other consumable products such as shrink-wrap, tightening strap, tapes which do directly not affect quality, shall also be purchased by the Warehouse Officer. Prior to such purchases, the Warehouse Officer shall verify the quality and cost of the products. The procedure for purchase shall be similar to those made for carton/styrofoam boxes.
2. Purchases of carton and styrofoam boxes can only be purchased throught approved suppliers. In the event, the approved supplier cannot meet the requirements of Mantraco e.g., delivery deadling, quantity of cartons orders, the Warehouse Officer can proceed to purchase the products through other suppliers (other than the approved suppliers) on an ad-hoc basis. This shall be made aware to the Operations Manager (by inter-office memo and attached to Purchase Requisition Form) for his understanding and approval prior to the purchase.