MANTRACO LTD

Subject :Supplier Assessment Flow	Ref : QD13

1.0	Purpose
	This document covers the periodical assessment of qualification suppliers who are capable of fulfilling supplier requirements.
2.0	Scope
	Applicable to all suppliers on the approved Suppliers List.
3.0	Attachment
	Attachment MA/QD13/001 - Supplier Assessment Report Attachment MA/QD13/002 - Approved Supplier List
4.0	Procedure
		System Flow	Responsibilities & Authorities	Related Docs & Forms	Notes
4.1		Identify Supplier due for Assessment .	Assessment Team	Approved Supplier List	1
4.2		Evaluate Supplier	Assessment Team	Supplier Assessment Report .	2
4.3		Record Evaluation Findings .	Assessment Team	Supplier Assessment Report	3
4.4		Update Status	Operations Manager .	Approved Supplier List	4
4.5		Disseminate	Operations Manager	Approved Supplier List	5

Highlights/Explanation
Note 1:	The Assessment Teams shall be appointed by the Managing director and the members of each team shall comprise of the following staff: Transportation (Delivery/Collection) Traffic Supervisor and Warehouse Officer/Warehouse Supervisor Transfer/Palletising Warehouse Officer/Warehouse Supervisor and Export Executive/Export Manager Cargo Clearance (Day) Senior Breakbulk Supervisor and Import Executive/Assistant Manager (Import) Hand-Delivery to Batam Warehouse Officer and Import Executive/Assistant Manager (Import) Packaging Materials Warehouse Officer and Warehouse Supervisor/Assistant Manager (Import) Document Delivery/Collect Traffic Supervisor and Export Executive/Export Administrator/Assistant Manger (Import) * Should there be suppliers for new or other services required by the company, The Operations Manager and QM shall determine the members of the Assessment Team. .
Note 2:	The supplier shall be assessed/evaluated based on the criterions as stipulated in the Supplier Assessment Report (Attachment MA/QD13/001) .
Note 3:	All evaluation findings shall be recorded in the Supplier Assessment Report and the Assessment Team shall make their recommendations i.e., recommended/not recommended. .
Note 4:	The Operations Manager and QM shall review the assessment result and recommendations of Assessment Team. Note: Should the supplier not fulfill the criterions set, i.e., not achieving the 06 points for each element of the criterion or if the total percentage achieved is less than 70%, the Operations Manager upon consultation with the QM, can still qualify the said supplier. However, the said supplier shall be subjected to additional assessments i.e., every 02 months. This will be highlighted to the Managing Director by interoffice memo for his awareness and consent. The Operations shall update the approved status of the supplier in the qpproved Supplier List and the "AApproved By" column shall be signed by the Operations Manager and QM. the said supplier shall be subjected to an earlier assessment and this shall be indicated in the next assessment date of the Approved Supplier List. .
Note 5	Copies of the updated Approved Supplier List shall be disseminated to the sections concerned and the QM. The master copies of the Approved Supplier List and Supplier Assessment Reports shall be kept and filed by the Operations Manager. All obsolete copies shall be returned by the respective section heads to the Operations Manager for disposal.
General Remarks/Comments
The Supplier Assessment shall be carried out once in every 06 months. The assessment period may very i.e., between 02 and 03 months and this will depend on the supplier's performance.

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