MANTRACO LTD

Subject :Supplier Qualification Flow	Ref : QD12

1.0	Purpose
	This document covers the procedure for the qualification of a potential supplier.
2.0	Scope
	Applicable to all potential suppliers.
3.0	Attachment
	Attachment MA/QD12/001 - Supplier qualification Report Attachment MA/QD12/002 - Approved Supplier List
4.0	Procedure
		System Flow	Responsibilities & Authorities	Related Docs & Forms	Notes
4.1		Identify Potential Supplier .	Assessment Team	---	1
4.2		Evaluate Supplier	Assessment Team	Supplier Qualification Report .	2
4.3		Record Evaluation If any .	Assessment Team	Supplier Qualification Report	3
4.4		Update Status	Operations Manager .	Approved Supplier List	4
4.5		Disseminate	Operations Manager	Approved Supplier List	5

Highlights/Explanation
Note 1:	Apotential supplier may be introduced by word of mouth or through recommendations, etc. The Assessment Teams shall be appointed by the Managing Director and the members of each teams shall comprise of the following staff: Transportation (Delivery/Collection) Traffic Supervisor and Warehouse Officer/Warehouse Supervisor. Transfer/Palletising Warehouse Officer/Warehouse Supervisor and Export Executive/Export Manager. Cargo Clearance (Day) Senior Breakbulk Supervisor and Permit Supervisor/Assistant Manager (Import). Hand-Delivery to Batam Warehouse Officer and Import Executive/Assistant Manager (Import). Packaging Materials Warehouse Officer and Warehouse Supervisor/Assistant Manager (Import). Document Delivery/Collect Traffic Supervisor and Export Executive/Export Administrator/Assistant Manger (Import). *Should there be suppliers for new or other services required by the company, the Operations Manager and QM. shall determine the members of the Assessment Team. .
Note 2:	The potential supplier shall be evaluated based on the criterions stipulated in the Supplier Qualification Report (Attachment MA/QD12/001) .
Note 3:	All evaluation findings shall be recorded in the Supplier Qualification Report and the Assessment Team shall make their recommendation i.e., recommended/not recommended. .
Note 4:	The Operations Manager and QM shall review the assessment result and recommendations of the Assessment Team. Should the potential supplier fulfill the criterions set, the Operations Manager and QM shall counter-sign on the Qualification Report. The Operations Manager shall update the Approved Supplier List (Attachment MA/QD12/002) and the "Approved By" column shall be signed by the Managing Director (for qualification only). .
Note 5	Copies of the Approved Supplier List shall be disseminated to the sections concerned and the MR. The master copies of the approved Supplier List and the Supplier qualification Reports shall be kept and filed by the Operations manager. All obsolete copies shall be returned by the section heads concerned to the Operations Manager for disposal.
General Remarks/Comments
(1) Upon qualification, the supplier shall still be viable for periodical assessment (referQD13 on Assessment of Supplier). (2) Existing supplier engaged by Mantraco before the implementation of the ISO system need not undergo the qualification assessment but shall instead be subjected to periodic assessments i.e., every 6 months on their work performance.

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