MANTRACO LTD

Subject :Product Identification and Traceability - Export Service	Ref : QD17

1.0	Purpose
	This document covers the identification of cargoes and traceability of the staff handling the cargoes.
2.0	Scope
	Applicable to import service shipment handled by Mantraco Ltd.
3.0	Attachment
	Attachment MA/QD17/001 - Masterairwaybill (MAWB) Attachment MA/QD17/002 - Houseairwaybill (HAWB) Attachment MA/QD17/003 - Masterairwaybill Label Attachment MA/QD17/004 - Houserairwaybill Label Attachment MA/QD17/005 - Export Verbal Instrucion (Sea/Air) Form Reference MA/QD08/001 - Export Verbal Instruction Form Reference MA/QD08/002 - Collection Note Reference MA/QD08/003 - Collection Checklist Reference MA/QD08/004 - Export Control Form
4.0	Procedure
		System Flow	Responsibilities & Authorities	Related Docs & Forms	Notes
4.1		Acceptance of Order .	CS/Export Sea-Air/ Sales Project & Development	Export Verbal Instrucion	1
4.2		Collect Cargo from Shipper .	Traffic	Collection Note/ Collection Checklist	2
4.3		Cargo Stroage .	Warehouse	Collection Note/ Collection Checklist .	3
4.4		Generate Airwaybill	Export	MAWB/HAWB .	4
4.5		Label Cargo .	Export/Warehouse	MAWB/HAWB Label	5
4.6		Transfer Cargo to Airline	Export/ Warehouse/Transfer Supplier .	Export Control Form	6
4.7		Document Centralization	Export	---	7

Highlights/Explanation
Note 1:	Depending on the type of shipment, either CS Export, Sales or Project & Development or Sea-Air will accept export shipment request from shipper. Upon confirmation of shipment details, e.g. destination, number of packages etc., the staff accepting the order shall record all informations i.e., Masterairwaybill, Housewaybill, etc., in the Export Verbal Instruction (EVI) and sign under the "Prepared By" column. The immediate superior of the staff preparing the Export Verbal Instruction shall counter-check to ensure the details are correct/accurate and ten sign on the "Verified By" column. .
Note	Upon receiving a copy of the Export Verbal Instruction (EVI), Traffic shall arrange and assign the Transportation Supplier to collect the cargo from the shipper. The Transportation Supplier shall issue the Collection Note (Attachment MA/QD08/002) and record informations such as shipper's name, number of packages collected into the Note. Details of the collection shall also be recorded into the Collection Checklist (Attachment MA/QD08/003). .
Note	Upon completion of the collections assigned, the Transportation Supplier shall arrange to have the cargo returned to Mantraco Ltd. Warehouse shall takeover and verify the cargo collected and countersign on the Collection Note and Collection Checklist. A copy of the collection Note shall be affixed onto any one of the packages of the cargo for identification purpose. For identification and traceability, the colour of the Collection Note affixed to the cargo shall denote and to following: Bule - Collected by Mantraco Ltd. White - Delivered by shipper . 2:
Note 4:	Export shall key-in all shipment informations/details e.g., Masterairwaybill, Houseairwaybill, etc., in the computer under a system called "Export Operation Menu" and subsequently generate the Masterairwaybill (Attachment MA/QD17/001) or Housewaybill (Attachment MA/QD 17/002) of the cargo. .
Note 5	The Masterairwaybill Label (Attachment MA/QD17/003) and Housewaybill Label (Attachment MA/QD17/004) shall be prepared based on Airwaybill/Housewaybill. These labels shall be pasted onto every packages of the cargo and the Collection Note (if applicable) shall be removed. The Airwaybill/Housewaybill number on the label provides identification and traceability (based on the airwaybill/Housewaybill number, all information regarding the shipment inclusive of the staff handling the shipment become traceable.) .
Note 6:	When cargo is ready for lodging-in the airline terminals, Export shall generate the Export Control Form (Attachment MA/QD08/004) which shows the Masterairwaybill number of the various consolidation of cargoes that shall be lodged-in to the airline terminals and shall sign on the "Form Prepared By" column. .
Note 7:	All documents pertaining to the particular cargo shall be centralized by Export for traceability purpose. These documents include Export Verbal Instruction, Collection Note, Masterairwaybill, Housewaybill, Invoice and Packing List. They shall be filed together with reference to the Masterairwaybill/Housewaybill.
General Remarks/Comments
The Masterairwaybill/Housewaybill number shall provide identification and traceability of the cargoes. The forms/documents in used i.e., Export verbal Instruction, Collect Note/Checklist, Export Control Form shall provide identification of the staff, supplier handling the said shipment. For Note 1 : Sea/Air section shall record all informations in the Export Verbal instruction (Sea/Air) Form (Attachment MA/QD17/005) in place of the main Export Verbal Instruction. For Note 7 : Export Control Form shall be centralized by Warehouse. These shall be filed with reference to the issued dates. Collection Checklist shall be centralized by Traffic. These shall be filed with reference to the issued dates and Transportation supplier's name/vehicle number. Outward Declaration shall be centralized by Permits. These shall be stored in the respective Tradenet terminal.

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