| Subject :Product Identification and Traceability - Import Service | Ref : QD16 | ||||
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| 1.0 | Purpose | ||||
| This document covers the identification of cargoes and traceability of the staff handling the cargo. | |||||
| 2.0 | Scope | ||||
| Applicable to import service shipment handled by Mantraco Ltd. | |||||
| 3.0 | Attachment | ||||
| Reference MA/QD07/002 - Cargo
Clearance Check List Reference MA/QD07/005 - Import Clearance/Delivery Instruction Reference MA/QD18/001 - Delivery Manifest |
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| 4.0 | Procedure | ||||
| System Flow | Responsibilities & Authorities |
Related Docs & Forms |
Notes | ||
| 4.1 | Acceptance of Order . |
Import/CS Import Sales/
Project & Development Sea-Air |
Import Clearance/ Delivery Instruction |
1 | |
| 4.2 | Consolidation of Documents . |
Import |
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2 | |
| 4.3 | Cargo Clearance . |
Clearance Supplier | Cargo Clearance | 3 | |
| 4.4 | Cargo Storage | Warehouse | Cargo Clearance Check List
Consol Register . |
4 | |
| 4.5 | Delivery to Consignee . |
Import/Traffic | Delivery Order Delivery Manifest | 5 | |
| 4.6 | Document Centralization | Finance |
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6 | |
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| Highlights/Explanation | |
| Note 1: |
Import, CS Import, Sales and Project & Development or Sea-Air shall accept import shipment service request from either local customer or overseas agent. Upon confirmation of the shipment details e.g.,
flight number, number of cartons, etc., the staff accepting the order
shall record all information/details i.e., Airwaybill/Housewaybill, etc.,
in the Import Clearance/Delivery Instruction (Attachment MA/QD07/005) and
sign under the "Prepared By" column. The "Verified By"
column shall be signed either by the Senior Import Supervisor or Import
Executive. |
| Note 2: | Based on the information/details provided
on the Import Clearance/Delivery instruction (ICDI), Import shall proceed
to arrange to have the documents for the incoming cargo collected from the
airline terminals/other agents. These documents include Airwaybill/Housewaybill,
Invoice, Packing List, etc. . |
| Note 3: | The Clearance Supplier shall identify and
clear the cargo from the airline terminals/other agents' warehouse as
assigned by Breakbulk. Breakbulk shall record on the Cargo Clearance
Checklist (Attachment MA/QD07/002), the Airwaybill/Housewaybill, etc., of
the cargo to be cleared from the airline terminals/other agents.
Upon completion of cargo clearance, the Clearance
Supplier shall indicate on the Cargo Clearance Checklist, the clearance
condition against the Airwaybill/Housewaybill, etc., of the cargo. |
| Note 4: |
The Clearance Supplier shall arrange to have the cleared cargo returned to Mantraco warehouse. Warehouse may refer to the Consol Register (Attachment MA/QD16/001) or Cargo Clearance Checklist for verification of the clearance and henceforth countersign on the Airwaybill/Housewaybill or Cargo Clearance Checklist. The Airwaybill/Housewaybill labels affixed to the cargo provide identification and traceability. The cleared cargo shall then be placed in Mantraco
Warehouse for storage. |
| Note 5 | Import shall arrange to have the
documents of the cleared cargo retrieved from Breakbulk. Upon completion,
Import shall arrange to send the Delivery Order (Attachment MA/QD16/002)
together with its supporting documents (Airwaybill/Housewaybill, approved
Inward Permit, Invoices, etc.) to Traffic.
On receiving the documents, Traffic shall refer to
the Delivery Order which contains information/details such as Airwaybill/Housewaybill,
number of cartons; etc to identify the cargo. Traffic shall issue the
Delivery Manifest (Attachment MQ/QD18/001) which shall contain the
Airwaybill/Housewaybill number, number of packages, Transportation
Supplier's vehicle number, etc and arrange to have the cargo delivered as
per instructions stated on the Delivery Order. |
| Note 6: | Upon completion of the said work, all documents pertaining to the particular cargo shall be centralized by Finance for traceability purpose. These documents include Import Clearance/Delivery Instruction, Airwaybill/Housewaybill, approved Inward Permit and Delivery Order. They shall be filed together with reference to the consignee's name. |
| General Remarks/Comments | |
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